EDUCATION SESSION ROOM MODERATOR

• Before the session begins, make sure any AV equipment is in the room and working.
• The room should be set up in a neat order - trash picked up, chairs aligned, tables straightened.
• Check that the speaker is ready and has all needed materials.
• Welcome all attendees to the session (be near the door) and collect tickets if needed.
• Introduce the presenter(s) according to what they request: first name, school, title, etc...check with them before people come into the room.
• All session attendees should have a seat and be able to see the presenter(s).
• Evaluations should be ready to pass out with 5 minutes left of the session.
• During the session, if people begin to overpower the presenter (loud conversations, side discussions), ask them kindly to give their attention to the student doing the presentation - they would want the same if they were presenting. If there is a problem you cannot handle, locate an adviser ASAP to help deal with the situation.
• As attendees leave the room, collect evaluations from all of them.
• Make sure to get one copy of all handouts from the presenter and place these with the evaluations to be turned in to Kadi.
• Go through all evaluations and make sure the correct information (presenter name and presentation topic) is on all of them.
• YOU MUST MEET WITH KADI DURING LUNCH TO TURN IN YOUR EVALUATONS AND PROVIDE HER WITH YOUR INPUT ON THE SESSION!
• SEE DOCUMENT ATTACHED TO THE END OF THIS EBOOK PAGE FOR MORE ON BEING A ROOM MODERATOR!

SWAP SHOP / IDEA EXCHANGE FACILITATOR

• Welcome students to the session while standing near the door - make sure that only those that are supposed to be in that room are there.
• Have students sit in a way that they can see almost everyone (circle, if possible).
• Explain the rules of the session: "We'll talk about a variety of topics, so when you have something to contribute, please raise your hand; each person that wishes to contribute should stand up, say his/her name and school, then s/he will have under a minute to convey their thoughts and then we'll go to the next person - this ensures that everyone will walk away with tons of ideas! At the end of the session, I will allow time for you to exchange names, numbers or emails with people you want to talk more with about an idea they said."
• If the session gets out of control, don't let it continue that way - stop the sharing process and restate that "this is a great opportunity to learn from other schools, but everyone is missing out on great ideas because there are so many side conversations happening. Let's respect the speakers."
• SEE ATTACHED DOCUMENT IN THIS EBOOK FOR A SWAP SHOP FACILITATOR GUIDE