Conference Policies and Information

Adviser and Chaperone Policy

At the MASC/MAHS Michigan Student Leadership State Conference, schools are responsible for the supervision and actions of the student delegation that they bring. It is for that purpose that our organization has set the following policy to help ensure student safety and satisfaction in the experience.

  • Each school is required to have one paid adviser or chaperone for the first 12 (twelve) students in your delegation.
     
  • Each additional 8 (eight) students require another adviser or chaperone.

We encourage advisers or chaperones in attendance to be teachers or activity advisers of the school that they are supervising in order to maintain school standards and behavior, but this is not required.

Our host, Lake Orion High School, has worked hard to put together an adviser's lineup of content that will run alongside the student schedule when students are not directly with their group (as in the case of small group activities or student showcase sessions). Otherwise, advisers and chaperones are expected to be monitoring and supervising their group at all times.
 Since an adviser/chaperone is responsible for the group in the case of an emergency, we ask that they adhere to the same protocol that we ask the students to model. Consuming alcohol/tobacco, leaving the conference site, or inappropriate behavior in any manner is not acceptable during the conference.

Hotel Information and Policies

Please use this link to download a Amway Grand Housing Form. This form must be sent to the resort in order to reserve hotel rooms.

MASC/MAHS Michigan Student Leadership is proud of the reputation that we have established as an upstanding student organization that venues are glad to see year after year. Our presence at the Amway Grand is welcomed due to the reputation that we have garnered. It is for that reason that we ask advisers and chaperones to review the hotel policies to make sure that there are no issues once arriving in Grand Rapids.

  • Male and female delegates are not to be in the same lodging room at any time. An adviser or chaperone cannot override this policy. To ensure that a pleasant and safe conference is maintained, we ask that the nightly evening timeframe be respected. The first violation of this rule will see the affected participants sent home from the conference.
  • Evening timeframes are set as an agreement between the host school, MASC/MAHS Michigan Student Leadership, and the Amway Grand staff. Once the timeframe for "lights out" has elapsed, the Amway Grand and MASC/MAHS Michigan Student Leadership staff will monitor noisy or disruptive rooms. If complaints filed, warnings breached, or damage incurred causes the resort to evict your participants, MASC/MAHS Michigan Student Leadership will support the decision.
  • Workout facilities and the pool/spa area ARE NOT available for use by student participants at anytime while staying at the Amway Grand. Delegates found in this area of the resort will be in violation of their participant commitment and may be asked to leave the conference.
  • Decisions on behalf of the Amway Grand Hotel and/or the MASC/MAHS Michigan Student Leadership Director are final, and registration fees/hotel deposits will not be refunded. This is highlighted in both the participant and adviser agreements.

Offsite Lodging Policy

The MASC/MAHS Michigan Student Leadership State Conference is lucky to be held at the gorgeous Amway Grand Hotel, which has many different housing offerings. It is for that reason that we have a firm policy that all schools participating in the conference must stay on-site. MASC/MAHS Michigan Student Leadership and the host schools monitor registrations as well as hotel reservation lists to make sure that everyone is taken care of and ready for the conference at the end of March. This policy has been developed with the safety and security of our students and advisers in mind.

The sole exception to this rule exists for participating schools who live within a one-hour radius, and will be allowing students to stay at their own homes. While this option is available, advisers and chaperones should take note that the conference program begins early and will continue late, as the majority of our participants will be staying on-site. Day rates for the conference are not available, and those who commute will be required to register for the conference as a full participant. Unregistered participants will not be accepted at the conference venue.

Dress Code

Students should be prepared to change if their outfit is in question by any conference staff member, or host school adult. We promise that we will be respectful and discreet - but "I don't have any other options" is not a valid excuse for an inappropriate outfit.

  • Full-length pants are expected due to the professional nature of the conference. Please refrain from wearing shorts and exercise pants during conference or banquet times. Torn or ripped clothing would not be appropriate for the setting, and we highly discourage skirts for the conference, due to activities that will require moving around. Comfortable shoes are a must!
  • Students will have a brief period to change before Saturday's evening activities. The following guidelines are in place for the Saturday evening celebration (dinner, activity, banquet, celebration): Pants for gentlemen must rest at the waist, no lower
. All ladies' tops must have straps (no strapless tops or dresses). Midriffs may not be showing, and chest exposure must be at a conservative level.
 Skirt or dress length should be at mid-thigh.

How Can I Share a Ride or Rooms?

We continue to look for ways to pave opportunities for schools with small delegations and limited funds to participate in our MASC/MAHS Michigan Student Leadership leadership programs. One key way in doing this is to encourage networking for advisers and students, and to share hotel rooms, or busses/vans to the conference site. If you are looking to communicate with others to share resources, please email us at info@mascmahs.org.

Did We Miss Anything? Need Additional Info?

Please feel free to contact the MASC/MAHS Michigan Student Leadership Student Leadership office at any time for additional information. A member of our staff will be happy to assist you. We can be reached at (517) 327-5315 Monday - Friday between the hours of 8 a.m. and 5 p.m. or via email at info@mascmahs.org.