Homecoming Checklist

Ensure all dates and times for Homecoming events (dance, parade, pep rally, spirit days) are finalized.
Double-check venue bookings (gym, football field, parade route, etc.) are confirmed with the necessary staff and administrators.
Verify security arrangements and safety protocols with school administration and local authorities (if needed).
Confirm transportation arrangements (buses, parade floats, etc.) are in place.

Ensure all staff members, chaperones, and volunteers are fully briefed on their roles and responsibilities.
Send out reminders to parents, students, and staff about the schedule of events and expectations.
Confirm final lists with DJ, caterer, photographer, and vendors for the dance and other events.
Verify emergency contact information and communication channels are in place in case of any issues.

Check that all spirit day themes have been communicated to students, including dress code guidelines.
Ensure any spirit competitions (e.g., hallway decorating, class competitions) are organized, and judges have been selected.
Verify supplies for spirit days (e.g., materials for class float building, decorating, or spirit props) are ordered and ready.
Confirm any incentives for student participation (e.g., spirit week winners, prizes) are organized and approved.

Ensure the pep rally agenda is finalized and shared with all participants (clubs, cheerleaders, band, sports teams, etc.).
Double-check sound equipment is set up and tested in the gym/field (microphones, speakers, etc.).
Confirm the schedule for performances and games is organized (e.g., cheer routines, student competitions, sports team introductions).
Verify the availability of props or equipment needed for any games or competitions.
Communicate with the master of ceremonies or student host about their role and script.

Confirm the parade route and communicate it to students, staff, parents, and local authorities.
Ensure parade floats are ready, with clear instructions for students on where and when to meet.
Verify any permits required for the parade are in place.
Double-check lineup order for floats and participants, and assign staff/volunteers to help with float setup.
Confirm safety protocols, such as emergency contact numbers and first aid stations along the route.

Confirm ticket sales are on track, with procedures for checking in students at the door clearly defined.
Double-check the DJ/music playlist and ensure that it aligns with school policies.
Verify decorations are ready and that a team is assigned for setup on the day of the dance.
Ensure chaperones are assigned to specific areas (entrance, dance floor, restrooms, etc.) and briefed on protocols.
Confirm refreshments/catering are ordered and that the catering team has access to the venue for setup.
Arrange a coat check area (if applicable) and assign volunteers to manage it.
Check that the photo booth or photographer is confirmed, and arrange for a designated photo area if necessary.

Ensure the Homecoming Court nominations and voting are complete, and verify the final list of court members.
Confirm crowns, sashes, or prizes are ready for the Homecoming Court members.
Finalize details for the crowning ceremony at the dance, pep rally, or halftime show, and communicate with the student emcee.

Confirm details with the football team and coaches regarding game-day logistics and schedules.
Coordinate with band directors, cheerleaders, and the Homecoming Court for their roles during the halftime show.
Ensure sound and lighting for the halftime performance is ready.
Verify seating arrangements for special guests (e.g., alumni, court members) and communicate arrival times.

Confirm emergency plans are in place and that all staff are aware of them.
Ensure that first aid kits and medical teams are available during all major events (pep rally, parade, dance, game).
Verify that school safety officers or local law enforcement are on-site for crowd management and security.

Confirm cleanup crew and volunteers are assigned for post-event cleanup (dance venue, field, gym, etc.).
Ensure that all rental equipment (tables, chairs, sound equipment) is returned or scheduled for pickup.
Plan for a thank-you message or appreciation event for volunteers, chaperones, and staff who helped make Homecoming successful.
Schedule a post-event debrief to review what went well and identify areas for improvement for future events.

Double-check all signage and announcements are in place for students, including any maps or directions for events.
Ensure you have an event kit with extra supplies (tape, pens, scissors, phone chargers, walkie-talkies) on hand for emergencies.
Get a good night’s rest and stay calm—Homecoming is a celebration for the entire school community!